Purpose: In this article, we will explain how Pack & Go Scanner mode can streamline your workflow for an efficient picking and packing process.
The Sendcloud subscription plans have been updated. If the subscriptions shown in the banner above don’t match your current subscription plan and you’d like to know more, please click here.
What is barcode scanning, and why is it important?
An Inventory Scanner is both more accurate and faster than manually processing your orders. Pack & Go is designed to facilitate easier picking and packing when you have a warehouse, stock room, or packing location.
It’s available to users on our Premium or Growth subscription plans and allows you to print packing slips and/or picking lists to process your orders faster, either in conjunction with a barcode scanner (Scanner mode) or without (Automatic mode).
Scan and print labels using Scanner mode
- Our packing and picking barcodes are unique and are automatically generated internally.
- For Pack & Go, you may create a barcode representing the order number, the system will recognize the order number and will find the matching order in your queue.
- We use numeric-only barcodes (also known as 128-type barcodes).
Step 1: Select Scanner mode
Pack & Go offers the possibility to process orders with or without a scanner. To set-up processing without a scanner, visit "Settings" > "Pack & Go". Next, select the "Scanner ".
Step 2: Item packing
If preferred, you can select the Enable item packing check box. By selecting this option, you're activating the ability to scan off items as you go. Meaning that you have an extra packing check before creating the label.
You can choose to create labels when:
- Always allow
The item scanning is related to the EAN code. Therefore, this option is only available for integration where we import the EAN code.
Step 3: Install the Print App
If you have not already configured your print settings, now's the time to do so by downloading our Print Client. This will allow you to automatically print labels and packing slips/picking lists as you process them within Pack & Go. Click on the Pack & Go tab, and you will be prompted to download the app and configure your printing defaults. For more help setting up your printer, click here.
Step 4: Set up smart Shipping Rules
Once your printer settings are configured, we recommend you set some Shipping Rules to fully automate your packing process. Click here for a guide on how you can use Shipping Rules to automatically allocate specific shipping methods to certain types of orders, or insure parcels of a certain value by a set amount, and many more options.
Setting up shipping rules reduces or removes completely the need to individually edit orders as they appear in the queue. This saves you valuable picking and packing time and creates the ideal workflow to maximize your time saving and cost-efficiency!
Step 5: Print your packing slip/picking list
Whether you prefer to work with a single picking list or individual packing slips is up to you.
Click here to see how to download and use packing slips and picking lists.
Once you have your packing lists/picking list, you're ready to pick your products and process your orders.
Step 6: Print your labels
Once you've picked your orders and returned to your packing station, scan the bar code on the packing slip/picking list. You can print your labels in two different ways: after two scans (default barcode scanner mode) or with a single scan (single scan mode). Read the relevant section.
Default barcode scanner mode
Via the default two-scan mode, scan once to locate an order and display it on screen, where you can edit it and make changes to the shipping method or address. Scan again to confirm any changes and print the shipping label. The order will be processed and the label will automatically print based on the printer settings you already defined. Pack your order, and on to the next one.
You can now operate Pack & Go using a barcode scanner in single scan mode. This allows you to locate an order and immediately create a shipping label with just one scan. By using Pack & Go in single scan mode, you will not be able to make changes to orders before they are printed. The order is located, displayed on screen, and processed in a single scan.
To learn how to activate single scan mode and how to use it, read our article Pack & Go: single scan mode.
Is it possible to scan the barcode on a packing slip with Pack & Go, even if the packing slip is not generated within Sendcloud?
- Pack & Go is compatible with packing slips from external integrations, as long as the barcode corresponds with the order number as specified in the Incoming Order View in your Sendcloud panel.Please check if your integration supports plugins to generate order barcodes. This plugin, for example, can be purchased if you generate your packing slips from your Woocommerce integration. If you scan this barcode within Pack & Go, Sendcloud will recognize the order number and you will be able to process your order without any problems.
Why isn’t my label automatically printing, even though I scanned the packing slip/pick list for a second time?
- Is your cursor located on the order number or barcode field? This will cause complications while processing your orders.
Want to use Pack & Go without a scanner? Click here to see how to use the Automatic mode.