How can I download picking and packing slips

Purpose: Learn how you can download packing slips or picking lists in Sendcloud. You can use these in combination with Pack & Go to easily process orders in your warehouse, either by hand or with a barcode scanner. 

How do I print a picking list or a packing slip?

1. Select your orders: To download a packing slip or picking list, select the order or multiple orders you want to create the document for using the tick boxes on the left hand-side of the Incoming orders overview in Shipping > Orders.
2. Print your document: Click on the blue dropdown menu Create labels and select Print packing slip or Print picking list.

How to generate a picking list or a packing slip when the order has already been processed

Even if you have already created the labels, you can still print the packing slips and picking lists. To do so, follow these steps:

1. Go to Shipping > Created labels
2. Select the order/s by checking the box next to them
3. Click the arrow next to in the blue button to open a drop-down menu and select Packing slips, Picking lists or both
   
4. Click Print
5. Confirm that you want to proceed

Packing slips

A packing slip is a document you can include in the box when you pack an order that lists the products, SKUs (Stock Keeping Units) and quantities of a single order. Packing slips will also show your Brand logo if you have configured one, and the sender address. 

If you select multiple orders, the packing slips will be printed on A4 (click here to see how to select your printing preferences) for each order selected, or downloaded on individual pages of a combined PDF page. 

The example below shows a packing slip as printed for a single order, including: your brand logo; barcode; sender address; ship to address; the selected shipping method; the SKU and product names included in the order, and the quantities. 

Picking lists

A picking list is an internal document which shows the products, quantities and SKUs of items included in multiple orders. They are particularly useful if you have a large storageroom or a warehouse, and one or more dedicated picker and packers who need to efficiently and time effectively process multiple orders a day. 

If the SKU and the EAN number for a barcode are the same, only the EAN number will be shown, and the SKU number will be missing. This is intended in order to avoid repeating the same information twice, as the EAN number can take up a number of characters. 

The picker/packer can print the picking list and use it to collect the required products and quantities for multiple orders at once. Once collected, the products can be taken to your packing area and divided into individual orders, ready for shipping. 

The below example shows a picking list where three orders were selected:

Whether you choose to pack individual orders based on packing slips, or process multiple orders at once with a picking list, both of these documents contain a barcode which can be used in conjunction with a barcode scanner. 

Barcodes explained:

• Our packing and picking barcodes are unique and are automatically generated internally.
• For Pack & Go, you may create a barcode representing the order number, the system will recognize the order number and will find the matching order in your queue.
•  We use numeric-only barcodes (also known as 128-type barcodes).

Picking list settings

You can change your picking list settings from Shipping > Printing options. Select the printer you want to dedicate to printing your picking lists and configure other settings.

Picking list configuration

Choose what you want to see in your picking lists.

• Show both summary and list of orders
• Show item summary page only
• Show list of orders only

Sort products by

Choose how to sort the item summary, and the products within each order in the list of orders.

• Name
• SKU
• EAN
• Location: This is the location of the products in your warehouse. Open the Products page to add this information to your products.

Sort orders by

• Chronological: The order you have selected for your Incoming orders when you print the labels, from oldest to newest or newest to oldest.
• Order ID: Alphanumerical and ascending (e.g. ORD22 comes before ORD123 in the list)
• Product sorting: It will match the sorting you have selected for the item summary in the previous section. This way, it will be faster to find the item that needs to be packed in each order of the picking list. If there are multiple items in an order, the first item will be considered, if that one still matches, the system will consider the second item, and so forth. Example: An order with items A,B,C,E will be displayed before an order with items A,B,D,E or A,B,E. This will be particularly helpful when you have multiple orders that have the same product (e.g. You have a total of 20 products to sort at the packing station and thanks to product sorting it will be easier to find the corresponding products to the first order).

Customization

• Products: You can display up to 3 elements (SKU, EAN, images or location in the warehouse) next to the product. Open the Products page to add this information to your products.
• Visual highlight: You can highlight quantities above 1 (E.g. a client orders the same product twice).
• Communication: You can choose to show customer notes and comments in the picking lists if your online store integration allows it.

You can review and perfect your picking list to make sure everything is just right before finalizing it by clicking the button Preview your picking list. 

Related articles

→ How can I automatically process orders? (Pack & Go)

→ How can I process orders with a scanner (Pack & Go)?